How to Create Subtasks in Airtable

May 4, 2026·2 min read

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Interactive demo
Step-by-step guide
FAQ

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Here's how to create subtasks in Airtable

Press the 'Add' button to insert a new field for your subtasks.
Select 'Field Name' and enter 'Subtasks' as the field title.
Choose 'Long Text' from the field type options.
Toggle on 'Enable Rich Text Formatting' and click 'Create Field'.
Click the 'Expand Cell' button to open the text editor for your new field.
Select the 'Paragraph' formatting icon in the text editor.
Pick 'Checklist' from the available formatting options.
Enter each subtask item one by one in the checklist format.
Navigate to the top menu and select the 'Row Height' option.
Pick 'Tall' from the row height settings to display your subtasks properly.
Your subtasks field will now appear in your table with interactive checkboxes.

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Frequently Asked Questions

Can I edit subtasks after creating them in Airtable?

Yes, you can easily edit your subtasks by clicking the expand cell icon and modifying the text in the rich text editor. You can add new items, delete existing ones, or change the wording of any subtask at any time.

Do checked subtasks sync across different views in Airtable?

Absolutely! When you check off a subtask in one view, it will remain checked across all views in your base. The checklist formatting preserves the completion status regardless of how you're viewing your data.

Is there a limit to how many subtasks I can create in one field?

Airtable's long text fields can handle quite a lot of content, so you can create many subtasks within a single field. However, for better organization and performance, consider keeping subtask lists focused and manageable rather than creating extremely long lists.