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How to Generate Report in MS Access

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Here's how to generate report in MS Access

  1. Open Microsoft Access and load the database that contains your report data.
  2. Navigate to the 'Create' tab in the ribbon menu.
  3. Click 'Report Wizard' from the 'Reports' section.
  4. Select the table or query containing your desired data source.
  5. Add fields to your report by transferring them to the 'Selected Fields' section.
  6. Click 'Next' to proceed to the grouping options.
  7. Specify up to four fields for sorting your report data and advance to the next screen.
  8. Pick your preferred layout style and page orientation for the report.
  9. Continue by clicking 'Next' to move to the final configuration step.
  10. Enter a descriptive name for your new report.
  11. Choose 'Preview the Report' to view the finished document.
  12. Click 'Finish' to complete the report creation process.

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Frequently Asked Questions

Yes, you can edit any report generated by the Report Wizard. Simply right-click the report in the Navigation Pane and select 'Design View' to modify layouts, add formatting, or adjust field arrangements. You can also switch to 'Layout View' for easier visual editing while seeing your actual data.